The 5 Golden Rules Of Effective Email Management

How to tame your email monster

1. Empty Your Inbox Regularly

  • If it's something you can deal with it right now with minimal time, do it now.
  • If you can immediately delegate it to someone else, do that now.
  • If it's not important and you don’t need it, delete it.

2. Never Email When A Conversation Is Needed

3. Limit You Email To 5 Sentences Or Fewer

4. Always State The Purpose Of Your Email In The Header

5. Avoid Copying People In (If Possible)

Tactics For Processing Emails

  • Over 90 percent of the workers admit they checked personal emails at work and 87 percent looked at business emails outside of working hours.
  • People spend an average of 6.3 hours a day checking emails, with 3.2 hours devoted to work emails and 3.1 hours to personal messages.
  • Nearly 80 percent say they look at emails before going into the office.
    30 percent said they checked their Inbox while still in bed in the morning.
  • 50% of people also monitor emails during their vacations.
  • More than a quarter of millennials also admit to checking emails while driving.
  • Forty percent say they had tried a self-imposed email detox, of which 87 percent lasted an average of five days.
  • When asked about the most annoying thing about emails, 28 percent say it is scrolling down too far to read the entire message.
  • Nearly 40 percent of workers also say they would prefer to get fewer emails.

Tools For Email Management

1. SaneBox

2. Use A Good Email Client

Mobile: Dispatch

Use this button on Dispatch to access the action list

MacBook: Postbox

The Take Away

--

--

Exploring the intersection between good organisation and creativity |Blog | Digital Garden | https://bettercreativity.co.uk/

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store
Adam Cairns

Exploring the intersection between good organisation and creativity |Blog | Digital Garden | https://bettercreativity.co.uk/